Privacy Policy

Information regarding the processing of your data in accordance with Art. 13 of the European General Data Protection Regulation (GDPR)

References to the statutory regulations are based on the European General Data Protection Regulation (GDPR), as well as the Hessian Data Protection and Freedom of Information Act (HDSIG) in the version valid as from May 25, 2018.

Scope of application
This data protection policy applies to the website of the Hessian State Chancellery and to the personal data collected by these websites. For the websites of other providers, which are referred to e.g. by links, their specific data protection policies and declarations apply.

Responsibility
The Hessian State Chancellery (Hessische Staatskanzlei), Georg-August-Zinn-Str. 1, 65183 Wiesbaden (Tel. +49 611 / 32-0; poststelle@stk.hessen.de) is responsible for the processing of personal data on these websites.

Data Protection Officer
To contact the Data Protection Officer of the Hessian State Chancellery please contact the Hessische Staatskanzlei, Datenschutzbeauftragte (Data Protection Officer), Georg-August-Zinn-Str. 1, 65183 Wiesbaden.

Hosting
The website is maintained by the Hessian Center for Data Processing (Hessischen Zentrale für Datenverarbeitung, www.hzd.hessen.de) as a technical service provider on our behalf and according to our specifications.


Handling of your data

1. Personal data
Pursuant to Art. 4 GDPR, personal data are all pieces of information regarding an identified or identifiable natural person. A natural person is considered to be identifiable, if he/she can be identified in particular by means of attribution of a particular identifier such as a name, an identification number, location data, an online identification or one or several personal characteristic(s), which express(es) the physical, physiological, genetic, mental, economic, cultural or social identity of this natural person.
 

2. Contact form
If you provide us with personal information in response to a request through our contact form, we will use that information to perform our duties solely for the purpose for which you provide us with such information, in particular to answer your questions. The data will be stored at the Hessian Center for Data Processing and will only be used by the person responsible for the processing of your request.

Depending on the circumstances, answering your questions may require us to forward your personal data to other agencies within the state administration, the Federal State or the municipalities. In the event that you do not agree to this, please ensure to let us know by activating the appropriate option box in our online form.

If the Hessian State Chancellery is not in charge of your request, we will forward the data you inserted to the authority in charge and inform you about the fact that we have sent your request to the responsible authority.

After completion of your request, all data will be deleted or – in case of issues relevant for recording – stored in accordance with the retention periods stipulated in the “Erlass zur Aktenführung in den Dienststellen des Landes Hessen” (Decree regarding record keeping in the administrative office of the State of Hessen). This retention period is generally 5 years.
 

3. Subscription to a newsletter
If you subscribe to a newsletter, the information you provide, such as the e-mail address and the title of the newsletter, will be stored at the Hessian Center of Data Processing and used for the mailing. You can cancel your subscription at any time and thus delete your personal information stored.
 

4. Forwarding of a link leading to an article (“send as an e-mail”)
Via an electronic form, you can forward a link leading to an article on the website and, in some cases, add a personal message to a third person, to make this person aware of the article. Data provided by you, such as the user’s e-mail address and the recipient’s e-mail address as well as the title and link of the article, will be stored at the Hessian Center for Data Processing to allow the detection of unauthorized use and prevent misuse. The data will be automatically deleted within seven days after the end of the access.
 

5. Transmission of data to a social network
On the homepage and in the Social Media Newsroom you can activate data feeds and also recommend the content of a webpage in your profile by clicking on a button. In both cases, user data, such as the IP address, will be transmitted to the social network. This will only happen if the user has given his/her express (one time) consent during activation of this feature. After this, the data will be transmitted to the social network during every subsequent use of the website without the display of any other notice.

The operator of the website will not store any data. The user can deactivate this feature at any time and thus prevent the transmission of data in the future.
 

6. Provision of integrated videos
Videos hosted on Youtube are integrated in the website. By calling up the webpage containing the link to the video, user data, such as the IP address, will be transmitted to Youtube. However, the data will only be transmitted to Youtube, after the user’s express consent.

The operator of the website will not store any data. The user can deactivate this feature at any time and thus prevent the transmission of data in the future.
 

7. Usage data
Whenever an internet file is called up, the following access data is recorded at the Hessian Center for Data Processing (HZD) allowing the employees of the State’s administration offices or the HZD to carry out statistical evaluations:

  • The page on which the file was called up,
  • The name of the called-up file,
  • The date and time of an information request,
  • The transmitted data volume
  • The access status (file(s) transmitted, file(s) not found, etc.),
  • The access type (GET, POST),
  • The description of the web browser or operating system used,
  • The anonymized IP address of the requesting computer,
  • The session ID,
  • Cookies.

For reasons of data security and to prevent unauthorized access or misuse of the website, the complete IP address of the requesting computer will be seized, saved and automatically deleted within seven days after the end of the access.
The website of the State administration may use cookies or Java applets. The use of these functions can be switched off by disabling them in the user’s browser settings.
There will be no transfer of data to non-EU member states. Automated decision making does not take place.

8. Ordering of information material
If you order information material, the Hessian State Chancellery will save the information you provided, such as the delivery address and the title of the ordered material and it will only be used for the mailing of material. If the ordered material is not in stock, your data will be transmitted to the office of the state administration, which has the material in stock. Your data will be deleted as soon as the material has been sent.
 


Your rights

As the user of our website, you have certain rights pursuant to the European General Data Protection Regulation (GDPR) and the Hessian Data Protection and Freedom of Information Act (HDSIG), in particular those stipulated in Art. 15 to 18, 21 GDPR and §§ 52 and 53 HDSIG.

1. Right to information
Pursuant to Art. 15 of the GDPR or § 52 of the HDSIG, you are entitled to request information about your personal data processed by us. Please specify your request for information in the form to make it easier for us to compile the required data. Please note that your right to request information is limited by the provisions in § 24 para. 2, § 26 para. 2 and § 33 HDSIG as well as § 52 para. 2 to 5 HDSIG.

2. Right to rectification
If your personal information is (no longer) applicable, you are entitled to request a rectification pursuant to Art. 16 GDPR or § 53 HDSIG. Should your data be incomplete, you can request a completion.

3. Right to erasure
Pursuant to Art. 17 GDPR and §§ 34 and 53 HDSIG you are entitled to request the deletion of your personal data. Your right to erasure also depends on whether or not we still require your data for the fulfilment of our legal functions.

4. Right to restriction of processing
Pursuant to the stipulations in Art. 18 GDPR and § 53 HDSIG you have the right to request a restriction of the processing of your personal data.

5. Right to object
Pursuant to Art. 21 GDPR you have the right to object to the processing of your personal data for reasons resulting from your personal situation at any time. We may, however, not always be able to honor this objection, e.g. if a legal provision stipulates the processing of your data in connection with the fulfilment of our official tasks pursuant to § 35 HDSIG.

6. Right to complain
If you believe that we have disregarded data protection regulations during the processing of your personal data, you may address a complaint to the responsible regulatory authority, in this case to the Hessische Beauftragte für Datenschutz und Informationsfreiheit (The Hessian Representative for Data Protection and Freedom of Information), Gustav-Stresemann-Ring 1, 65189 Wiesbaden, Tel. +49 611 / 1408-0.

For general information regarding data protection and privacy please consult the website of the Hessian Data Protection Officer: www.datenschutz.hessen.de.